Home Letters and Emails Letter of resignation

Letter of resignation

by Businesspedia

A resignation letter is an official document that records the end of your employment with an organization. This document is usually required after you’ve indicated your decision to leave in person or via email.

Tips for Writing a Resignation Letter

The general consensus on letters of resignation is, the shorter the better.  There is no need to provide a long-winded explanation of why you are quitting.  Instead, it’s best to be direct, professional, and outline any important information about the termination process.

Here are some helpful tips for writing your resignation letter:

  • Be direct and to the point – mention that you are quitting in the first paragraph (or even the first sentence)
  • Be professional – do not use it as an opportunity to complain, insult, or criticize the company or other employees
  • Give notice of your last day – provide the specific date you are agreeing to work until
  • Provide information about the transition – you may offer to help find your replacement, or agree to finish certain projects and tasks before your last day
  • Proofread and spell check – be sure to thoroughly proofread the letter before submitting to make sure all information is accurate and there are no typos
  • Seek legal advice – depending on the nature of your position, you may wish to seek professional legal advice about your resignation process

Resignation letter sample (Academic)

Sub: Resignation letter

Dear Mr./Mrs. {Recipient’s Name},

My name is {Name} and I have been working with {Company} in {Department}. After spending almost {Number of years} years, I believe I must now resign to pursue my academic interests.

I would like to thank you for having given me an opportunity to work with {Company name}. My time spent here has been rewarding and productive. I have learned many new skills that have enhanced my personal and professional development. By working as a market research analyst for {Company name}, I have developed great analytical and critical thinking skills. By conducting surveys and focus group activities for various products, I have achieved a valuable insight into how important systematic analysis is. My recruiter, who also happens to be my team leader Mr. Amey Sane {or your senior team member’s name} has been very accommodating. He taught me how to really use SPSS. Also, the supportive staff and team members made my working environment an enjoyable one. They explained me the Company policies, culture, and my duties. I will genuinely miss everyone.

I truly hope that my resignation does not cause you any sort of inconvenience. During the next few weeks, I intend to finish the target market analysis of {Product A}. {Tasks, Projects, and Reports}. I am also willing to help you in any way to make the transition as smooth as possible. Please let me know if I can be of assistance of any sorts.

Again, it has been my privilege for being associated with {Your company}. I wish you and the company the best in the future.

{Your Name}

Resignation letter sample (Career shift)

Dear Mr./Mrs. {Recipient’s Name},

I hereby wish to tender my resignation as a/an {Your Position} for {Your Company Name} with effect from {Date: Day, Month, Year}.

Even though I joined as an automation testing engineer, I always wanted to work as software developer. I have got an opportunity to work in software developing at ABC Company and I have decided to pursue it. I thank Mrs. Batra my team leader, for the prospects she has provided me during my time with the company. I would also like to thank my co-workers. It was due to them that I was able to learn various selenium.

Even though I am changing my field, the stream of testing has taught me many things that will give me a competitive edge in the future. The major thing I have learned is to know the kinds of bugs, coders overlook. The credit for developing me goes to {Your Company}. I apologize for any inconvenience my resignation may cause you. I assure you that my ongoing task will be completed before my last day.

{If there is an outstanding Salary or Claims} I would also deeply appreciate if you could initiate the resignation process and disburse my outstanding salary since {Write month/year}/ remaining claims from {Write month/year}.

I wish everyone future success.

{Your Name}

Resignation letter sample (General)

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

This email is to notify you that I am resigning my position as {Your Position} at {Your Company}, effective from {Date: Day/Month/Year}. As per the service agreement and contract, I am ready to serve my two weeks’ notice.

I have spent {Your total experience} years/months here, and I will deeply miss being associated with {Your Company}. I extend my hearty gratitude to this organization for giving me the opportunity to grow and hone my skills. My experience as a Visual Merchandiser was incredible. I appreciate the liberty I had while designing the store. I have gained immense creativity and artistic knowledge while working here. I believe that now I have mastered the essence of attracting potential customers. My entire team and colleagues have always helped me during my tenure. I am especially grateful to Ms. Reena D’souza who always managed the arrangement of merchandise display items.

Before my departure, I will ensure that our recent beach theme design is complete {Project, Proposal, and Report}. I hope that my resignation will not cause any inconvenience, and I am sure that you will find my replacement soon. If I can be of any help in the training of my substitute, do let me know.

Once again thank you for having me here. I wish everyone well in the future.

Yours faithfully,
{Your name}

Resignation letter sample (Personal)

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I would like to notify you officially that I am resigning from the post of {your position} at {your company} due to personal reasons.

Thank you for providing me with this opportunity, which shaped me as an individual both personally and professionally over the past {months/years} I have thoroughly enjoyed my stint here as a {your designation} and wish only the best to all my colleagues of {your company name} in the years to come.

Do let me know if I can be of any help to you during my transition.

{Your Name}

Resignation letter sample (New job offer)

Sub: Resignation
Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter as a formal resignation from my position of {Your Position} with {Your Company}.

I am very grateful to have worked under Mr. Anil Agashe. He is the best accountant I have ever met. His approach towards accounting is very ingenious. I did not know much about accounting except its theories. He taught me right from scratch the essentials of accounting. How to do Journal entries, maintain ledgers, prepare and manage financial statements. He also took me on an audit to KYC Company. I have learned a lot under him and will forever be indebted to him. He inspired me to open a Demat account and start investing in stock markets. I wish every individual gets a teacher and guide like him.

I would also like to thank the other members of the accounts department. I will miss the late night working especially during the financial year ending. Their continuous support has made my attempt at Accounting very interesting. This company has helped in attaining many skill sets. My critical and analytical reasoning has increased and I have become a confident individual.

I hope my resignation is not a problem. I have got a new job offer from Goldman Sach and would not want to miss it for anything. I have completed journal entries and creating a trial balance. If there is anything else I am expected to do then please let me know. It has been my privilege for being associated with {Your company}. I wish you and the company the best in the future.

{Your Name}

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