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Guide on how to write a cover letter

Guide on how to write a cover letter

by Team Businesspedia

What is Cover Letter

A cover letter is a document that accompanies a job application or resume. It is typically a one-page letter that provides additional information about the applicant’s qualifications and experience, and explains why they are a good fit for the job. The purpose of a cover letter is to introduce the applicant to the employer, highlight their relevant skills and experience, and demonstrate their enthusiasm for the job.

In a cover letter, the applicant should address the hiring manager or recruiter by name (if possible), explain how they learned about the job, and briefly summarize their qualifications and experience. They should also provide specific examples of their accomplishments and how they can contribute to the company. A cover letter should be tailored to the specific job and company, and should complement the applicant’s resume.

A well-written cover letter can help the applicant stand out from other candidates and increase their chances of being invited for an interview.

Guide on how to write a cover letter

Here’s a basic guide on how to write a cover letter, along with an example:

  1. Start with a header: Include your name, address, email address, and phone number at the top of the letter.
  2. Include the date and recipient’s information: Below your header, include the date of the letter and the name, title, and address of the person or company you’re sending the letter to.
  3. Begin with a salutation: Address the recipient by name, if possible. If you’re not sure who to address the letter to, use a generic salutation like “Dear Hiring Manager.”
  4. Introduce yourself and state the purpose of the letter: In the first paragraph, explain who you are and why you’re writing the letter. Mention the job you’re applying for and how you found out about it.
  5. Highlight your qualifications and experience: In the second paragraph, explain why you’re a good fit for the job. Highlight your relevant skills and experience, and provide specific examples to support your claims.
  6. Address any gaps or weaknesses: If there are any gaps in your employment history or weaknesses in your qualifications, address them briefly in the third paragraph. Explain how you’re working to overcome these issues, or how you can still be an asset to the company despite them.
  7. Close the letter: In the final paragraph, express your enthusiasm for the job and thank the recipient for considering your application. Include a call to action, such as requesting an interview or asking for the opportunity to further discuss your qualifications.
  8. Sign off: End the letter with a professional sign-off, such as “Sincerely” or “Best regards,” followed by your name.

Template For Cover Letter

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Your Phone Number]


[Recipient's Name] [Recipient's Title] [Company Name] [Address] [City, State ZIP Code]

Dear [Recipient's Name],

I am writing to express my interest in the [Job Title] position at [Company Name]. I learned about this opportunity through [source], and I am excited to apply for the position.

As a [Your Current or Most Recent Position], I have [Number] years of experience in [Field/Industry]. My experience in [Skill/Experience 1], [Skill/Experience 2], and [Skill/Experience 3] make me an excellent candidate for this position. In my current role, I have [Accomplishment 1], [Accomplishment 2], and [Accomplishment 3], which demonstrate my ability to [Action/Result].

Although I [Brief Explanation of Gap/Weakness], I believe that my [Positive Qualities/Experience] would enable me to excel in this position. I am confident that my [Skill/Experience 1], [Skill/Experience 2], and [Skill/Experience 3] would make me a valuable addition to your team.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and how they align with the needs of [Company Name]. Please do not hesitate to contact me if you have any questions or if you would like to schedule an interview.


[Your Name]

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